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Exchange - Information & Requirements

Exchange Participants:

  • Agree to meet with 7-9 exhibitors between 3-5 pm on Tuesday, December 15.  Appointments will be set based on your preferences and profile information you submit, as well as exhibitor requests.  Preferences do not guarantee an appointment.
  • Agree to complete an online profile outlining your organization’s business services and meeting/event needs.
  • Participation is limited to qualified association professionals who meet the Exchange eligibility requirements. All applications will be reviewed prior to confirmation.
  • Each organization that participates receives one complimentary full registration to day 2, additional participants will need to register/pay separately.


How to Sign Up:

  • Register under the free ticket type "12/15 Exchange  & 12/16 Education + Lunch + Tradeshow" 


Qualifications:

  • Participants must meet one of the below qualifications:
    • an open meeting date within the next 24 months with a minimum of 25 guestrooms on peak
    • ability to book meetings or events outside of your organization's local area
    • association CEO/decision-maker actively looking to fill a business, professional or technology need
  • Participants will be asked to fill out a brief profile about their associations to better prepare for the matching process and to encourage an effective meeting time.  Third-party site selection companies/individuals will also be asked fill out a profile for their client(s).


Hosted Hotel and/or Airfare Qualifications:

  • Hotel: Available to Association Professionals from outside the greater Sacramento area.  Must have an open meeting date within the next 24 months, 50 rooms on peak.  The hotel room would be for the night of 12/15/26.
  • Airfare and Hotel: Available to Association Professionals from outside the Northern California area.  Must have an open meeting date within the next 24 months, 75 rooms on peak.  The hotel room would be for the night of 12/15/26.  Airfare reimbursement is for up to $250 is done after the event once all appointments are completed.
  • Hosted hotel/airfare not available for third-party site selection companies/individuals.

    *Associations West will confirm your status for hosted hotel and/or airfare within 5 business days.  Completion of your scheduled appointments is required in order to receive travel reimbursement.  

Associations West reserves the right to decline an Exchange registration should the buyer not be qualified to participate or not have business needs that align with the products/services provided by the participating exhibitors.

For questions about participating, contact Laura Stiles at 916-248-4960 or laura@myassociationswest.org. 

Exchange is produced in collaboration with Precision Meeting Management & Consulting.