Exhibit/Sponsor
Step into the spotlight at Seasonal Spectacular, the Pinnacle of Association Networking on the West Coast!
Showcase your brand in our expansive tradeshow, engage in one-on-one connections at the EXCHANGE Appointment Show, and glean valuable insights from our education sessions. It's a flurry of occasions to connect with association decision-makers - all infused with the cheer of the holiday season. Don't miss your chance to sleigh the opportunities and wrap up some new business!
Exhibitor Sales Open Soon
Returning Exhibitors - July 29 | New Exhibitors - Aug 19
Ensure you get member pricing, RENEW your Associations West membership before submitting your registration!
Showcase your brand and garner leads at the 3-hour trade show with 500+ association professional attendees!
A unique opportunity to meet one-on-one and connect with top decision-makers in a focused sales environment.
Be visible and make an impact on the attendee experience with sponsorship, and advertising opportunities.
Gain more exposure, all donors and prizes are included in the program and also announced live.
Schedule of Events*
Tuesday, December 16
1:00 pm - 5:00 pm | Exhibitor Registration & Set-Up
3::00 pm - 5:00 pm | EXCHANGE Appointment Show
5:00 pm - 6:00 pm | Happy Hour Reception
Wednesday, December 17
8:00 am - 12:00 pm | Exhibitor Registration & Set-Up
8:00 am - 8:45 am | First Timer Meet & Greet
8:30 am - 9:00 am | Continental Breakfast
9:00 am - 10:00 am | Opening Keynote
10:00 am - 10:15 am | Break
10:15 am - 11:15 am | Concurrent Education Programs
11:15 am - 11:30 am | Break
11:30 am - 12:30 pm | Concurrent Education Programs
12:00 pm - 1:45 pm | Exhibit Hall CLOSED (No Access)
12:45 pm - 1:45 pm | Seasonal Luncheon
2:00 pm - 5:00 pm | Tradeshow
5:00 pm - 9:00 pm | Exhibitor Move-Out
5:15 pm - 7:30 pm | After Party at TBD**
Exhibitor Important Dates
July 29
Returning Exhibitor Sales Open
Aug 19
New Exhibitor Sales Open
September 12
Education Sessions Registration Opens (highly recommend exhibitors
attend to gain industry insight and face-time with attendees)
October 31
Early-Bird Rate Deadline
Exhibitor Badge Form Due
Prize Giveaway Contributions Due
November 3
Exhibitor Prep Zoom Call
Education Programs Registration Deadline
November 25
Hotel Reservation Deadline
November 22
AES Discount Deadline
*Schedule subject to change without notice. All times are listed in Pacific Standard Time (PST). Education session details will be available on 9/10.**Exhibitors must buy in, see contract for details
Past Participants
View a list of last year's attendees (245 unique orgs) and exhibitors.
Contacts
Exhibit Sales | Sponsorship
Lindsay Poss, CMP
Vice President, Meetings and Events
916-367-0298 or lindsay@myassociationswest.org
Payments | Membership
Jessica Barker
Sr. Manager, Operations & Governance
916-367-0297 or jessica@myassociationswest.org
Education
Megan Denhardt, CAE
Education Consultant
517-215-2584 or megan@myassociationswest.org
Associations West Meeting & Events Policies Exhibitor Rules & Regulations