Exhibit/Sponsor


Expand your association market reach and visibility at our expansive tradeshow and 1:1 appointment show.

 

Why You Should Exhibit with Us...

⭐️ Your reach goes further, we are the 2nd largest society of association professionals in the nation, serving CA, OR, & NV.
⭐️ Average of 45 leads generated per exhibitor
⭐️500+ association professional decision makers
⭐️ At least 30% new attendees year over year
⭐ ️4.5 / 5 exhibitor satisfaction rating

 Exhibitor Sales

Returning exhibitor sales now open
New exhibitor sales open Aug 19

Register to Exhibit

Ensure you get member pricing, RENEW your Associations West membership before submitting your registration!



A 3-hour trade show with 500+  association attendees!

Scheduled 1:1 meetings with top decision-makers.

Boost visibility/impact with sponsorships and advertising.

Donors & prizes are listed in the program and announced live.




Schedule of Events*

Tuesday, December 16
12:00 pm - 5:00 pm  |  Exhibitor Registration & Set-Up
2:00 pm - 3:00 pm  |  Spectacular Start
3:00 pm - 5:00 pm  |  EXCHANGE Appointment Show
5:00 pm - 6:00 pm  |  Happy Hour Reception

Wednesday, December 17
8:00 am - 12:00 pm  |  Exhibitor Registration & Set-Up
8:00 am - 8:40 am  |  First-Timers Meet & Greet
8:00 am - 8:45 am  |  Continental Breakfast
8:45 am - 10:00 am  |  Opening Keynote
10:00 am - 10:15 am  |  Break
10:15 am - 11:15 am  |  Concurrent Education Programs
11:15 am - 11:30 am  |  Break
11:30 am - 12:30 pm  |  Concurrent Education Programs
12:00 pm - 1:45 pm  |  Exhibit Hall CLOSED (No Access)
12:45 pm - 1:45 pm  |  Seasonal Luncheon
2:00 pm - 5:00 pm  |  Tradeshow
5:00 pm - 9:00 pm  |  Exhibitor Move-Out
5:15 pm - 7:30 pm  |  After Party at Cafeteria 15L (walking distance)**

Exhibitor Important Dates

July 29
Returning Exhibitor Sales Open

Aug 19
New Exhibitor Sales Open

October 31
Early-Bird Rate Deadline
Register your booth personnel
Prize Giveaway Contributions Due

November 3
Exhibitor Prep Zoom Call
Education Programs Registration Deadline

November 25
Hotel Reservation Deadline

December 5
AES Discount Deadline


*Schedule subject to change without notice. All times are listed in Pacific Standard Time (PST). Education session details will be available in September.
**Exhibitors must buy in, see contract for details

Past Participants

View a list of last year's attendees (245 unique orgs) and exhibitors.

Attendee List  |  Exhibitor List

Promote Your Participation

Download a variety of graphics for your marketing use.

Download Graphics

Contacts

Exhibit Sales | Sponsorships
Lindsay Poss, CMP
Vice President, Meetings and Events
916-367-0298 or lindsay@myassociationswest.org

Payments | Membership
Jessica Barker
Sr. Manager, Operations & Governance
916-367-0297 or jessica@myassociationswest.org

Education
Megan Denhardt, CAE
Education Consultant
571-215-2584 or megan@myassociationswest.org

Meeting & Event Policies         Exhibitor Rules & Regulations