Exhibit/Sponsor



Expand your association market reach and visibility at our expansive tradeshow and 1:1 appointment show.

 

Why You Should Exhibit with Us...

⭐️ Through Associations West you have the power to reach association professionals in California, Nevada, Oregon, & Washington.
⭐️ Average of 45 leads generated per exhibitor
⭐️500+ association professional decision makers
⭐️ At least 30% new attendees year over year
⭐ ️4.5 / 5 exhibitor satisfaction rating

 Exhibitor Sales


Returning Exhibitor Sales Open July 23

New Exhibitor Sales Open August 20


A 3-hour trade show with
500+  association attendees!

Scheduled 1:1 meetings with
vetted decision-makers.

Boost visibility/impact with sponsorships and advertising.

Donors & prizes are listed in the program and announced live.




Schedule of Events*

Tuesday, December 15
12:00 pm - 5:00 pm  |  Exhibitor Registration & Set-Up
1:45 pm - 3:00 pm  |  Toast & Tinsel (for sponsors only)
3:00 pm - 5:00 pm  |  Exchange Appointment Show
5:00 pm - 6:00 pm  |  Happy Hour Reception

Wednesday, December 16
8:00 am - 12:00 pm  |  Exhibitor Registration & Set-Up
8:00 am - 8:40 am  |  First-Timers Meet & Greet
8:00 am - 8:40 am  |  CEO Breakfast
8:00 am - 8:45 am  |  Continental Breakfast
8:45 am - 10:00 am  |  Opening Keynote
10:00 am - 10:15 am  |  Break
10:15 am - 11:15 am  |  Concurrent Education Programs
11:15 am - 11:30 am  |  Break
11:30 am - 12:30 pm  |  Concurrent Education Programs
12:00 pm - 1:45 pm  |  Exhibit Hall CLOSED (No Access)
12:45 pm - 1:45 pm  |  Seasonal Luncheon
2:00 pm - 5:00 pm  |  Tradeshow
5:00 pm - 9:00 pm  |  Exhibitor Move-Out
5:15 pm - 7:30 pm  |  After Party at Cafeteria 15L (walking distance)**

Exhibitor Important Dates

July 23
Returning Exhibitor Sales Open

August 20
New Exhibitor Sales Open

October 30 DEADLINES
Early-Bird Pricing
Sign up for Education Sessions - *FREE* to Exhibitors
Register Your Booth Staff
Prize Giveaway Contributions

November 2
Exhibitor Prep Call at 10amPST:
https://us02web.zoom.us/j/88338468492

November 23
Hotel Reservation Deadline

November 27
AES Discount Deadline

View the 2025 photo gallery

password: SS2025 (case sensitive)


*Schedule subject to change without notice. All times are listed in Pacific Standard Time (PST). Education session details will be available in September.
**Exhibitors must buy in, see contract for detail

Past Participants

View a list of last year's attendees and exhibitors.

Attendee List  |  Exhibitor List

Promote Your Participation

Download a variety of graphics for your marketing use.

Link coming soon

Contacts

Exhibit Sales | Sponsorships
Lindsay Poss, CMP
Vice President, Meetings and Events
916-367-0298 or lindsay@myassociationswest.org

Payments | Membership
Jessica Barker
Sr. Manager, Operations & Governance
916-367-0297 or jessica@myassociationswest.org

Education
Megan Denhardt, CAE
Education Consultant
571-215-2584 or megan@myassociationswest.org

Meeting & Event Policies         Exhibitor Rules & Regulations