FAQs & Attendee Tips
Where is the registration area?
West Lobby of the Convention Center (entrance off K and 13th street). You can print your badge at one of the self-check-in kiosks. A swag bag with an onsite program will also be provided.
What should I wear?
Business casual, festive holiday attire, or a mix is recommended! No suites or ties expected. Most importantly wear comfy shoes!! Coat racks will be available on both levels of the Convention Center. View last year's pics to get a feel for the vibe.
Where do I park?
Metered street parking and several parking garages and lots are available nearby.
Stay hydrated and stay green
Please bring a reusable water bottle to stay hydrated during the event, there will be plenty of refill stations.
Should I bring RFP’s with me?
Absolutely! Seasonal Spectacular is all about business – and festive fun! Some exhibitors are offering special incentives or prizes to those who bring them an RFP.
Plan to participate in the Check-In Challenge
Complete this game during the tradeshow and be entered to win a $400 American Express gift card courtesy of Total Secure Technology. Full details in onsite program.
What types of prizes will be offered this year?
There are over 80 prizes available this year courtesy of our generous exhibitors – including five Grand Prizes – trips to Las Vegas, Long Beach, Los Angeles, and Monterey! All attendees are entered into the drawings and eligible to win. Prizes are listed in the program, must be present to win and provide a valid ID to pick-up at center stage.
Can I volunteer to help at Seasonal Spectacular?
Yes! Volunteering at Seasonal Spectacular is a terrific way to network! Click here to sign up for volunteer opportunities. There are still a handful of spots available on Tues and Weds.
Seasonal Spectacular is all About Connections
Take time to genuinely connect with your peers, be open to sitting with people you don't know, and try to visit every booth - you never know what or who you might need in the future. See who's coming (must be logged into your Associations West member account in order to view).
Schedule Highlights & Opportunities to Connect
- Weds, Dec 17, 8:00 am - 8:40 am | *New* CEO Circle Breakfast - expand your CEO circle, join fellow leaders for an industry trends update and discuss the challenges we're all facing with someone who can relate!
- Weds, Dec 17, 8:00 am - 8:40 am | *New* Connection Takeoff Breakfast - Big events can be intimidating, we get it. Start the day by meeting others who are new, coming solo, or just want to make new connections. You'll also learn a little more about what to expect and how to make the most of your time. Additionally at lunch, look for the tables with a blue balloon reserved for our first-timers/new members.
- Weds, Dec 17, 12:45 – 1:45 pm | Luncheon - If you pre-registered, a wristband will print out along with your name badge at check-in. Please be sure to wear it when entering the ballroom.
- Weds, Dec 17, 2:00 – 5:00 pm | Tradeshow Time - Preview the 185 exhibitors (including 55 new ones)! Featuring Sips Soda Shoppe Dirty Soda Station - make your way to the the back left corner of the hall for a complimentary drink to keep your energy up!
- Weds, Dec 17, 5:15 – 7:30 pm | After Party* at Cafeteria 15L (walking distance) - Unwind from the day with a delicious drink, yummy bites, and the option to partake in an array of activities or just chill. (*Open to all Association Professionals, Third Party Planners, and participating Industry Partner After Party sponsors)
- View Complete Schedule
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We look forward to seeing you at Seasonal Spectacular 2025!
Please note that the Associations West office will be closed on Tues 12/16 and Weds 12/17 as all staff will be onsite. During that time, please email jessica@myassociationswest.org with any questions.